Privacy Policy

Privacy Policy

Effective Date: 28. August 2025
Last Updated: 28. August 2025

UBC - IT Consulting & Software Development UG (haftungsbeschränkt) (“Company”, “we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our Microsoft Teams application (“App”).

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1. Data Controller The data controller responsible for the processing of personal data in connection with this App is:

UBC - IT Consulting & Software Development UG (haftungsbeschränkt)
Drosselstrasse 15
22305 Hamburg, Germany
Email: info@ubc-software.com

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2. Information We Collect

When you use the App, we may process the following categories of data:

• Account Information: Information provided by Microsoft Teams (e.g., name, email address, tenant ID, user ID).

• Usage Data: Information about how you use the App (e.g., interactions, settings, logs).

• Content Data: Information you actively submit via the App (if applicable, e.g., messages, files, or inputs).

• Technical Data: Device and connection information (e.g., IP address, browser type, operating system).

We do not intentionally collect sensitive personal data unless explicitly required for the functionality of the App and with your consent.

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3. How We Use Your Information

We process your personal data for the following purposes:

• To provide, operate, and maintain the App.

• To authenticate and authorize access via Microsoft Teams.

• To improve and optimize the App’s functionality.

• To provide customer support.

• To comply with legal obligations.

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4. Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we rely on the following legal bases:

• Contractual necessity (Art. 6(1)(b) GDPR): Processing required to provide you with the App.

• Legitimate interests (Art. 6(1)(f) GDPR): Improving services, ensuring security, preventing misuse.

• Consent (Art. 6(1)(a) GDPR): Where explicitly required (e.g., optional features).

• Legal obligation (Art. 6(1)(c) GDPR): Where we must comply with regulatory requirements.

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5. Data Sharing and Transfers

We do not sell or rent your data. We may share information:

• With Microsoft, as necessary for Teams integration.

• With service providers and subcontractors who support our operations (under data processing agreements).

• If required by law, legal process, or government authorities.

• In the context of a business transfer (e.g., merger, acquisition).

If personal data is transferred outside the European Economic Area (EEA), we will ensure appropriate safeguards (e.g., EU Standard Contractual Clauses).

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6. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. When no longer needed, data will be securely deleted or anonymized.

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7. Your Rights (GDPR)

As a data subject, you have the following rights:

• Access: Obtain confirmation and a copy of the personal data we hold about you.

• Rectification: Request correction of inaccurate or incomplete data.

• Erasure: Request deletion of your data, subject to legal requirements.

• Restriction: Request limited processing of your data.

• Portability: Receive your data in a structured, machine-readable format.

• Objection: Object to processing based on legitimate interests.

• Withdrawal of Consent: Where processing is based on consent, you may withdraw it at any time.

To exercise your rights, please contact us at info@ubc-software.com.

You also have the right to lodge a complaint with your local data protection authority, e.g., Der Hamburgische Beauftragte für Datenschutz und Informationsfreiheit in Germany.

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8. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

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9. Children’s Privacy

Our App is not intended for use by children under the age of 16. We do not knowingly collect personal data from children.

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10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on our website with the revised “Last Updated” date.

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11. Contact

For questions regarding this Privacy Policy or our data practices, please contact us:

UBC - IT Consulting & Software Development UG (haftungsbeschränkt)
Drosselstrasse 15
22305 Hamburg, Germany
Email: info@ubc-software.com